Payment Processing Fee Policy
At Will’s Dad, we offer several convenient payment methods through QuickBooks Online. Each method carries a different processing cost. This policy explains when fees apply, how they are calculated, and the low-cost options available to help clients avoid unnecessary charges.
When Processing Fees Apply
Processing fees are only passed on for larger invoices.
Invoices Under $1,000
– No processing fees are passed on.
– Will’s Dad absorbs all QuickBooks fees.
Invoices of $1,000 or More
– Processing fees are passed on to the client when choosing a payment method other than ACH bank transfer.
– Clients may select ACH to significantly reduce or avoid higher card or digital wallet fees.
Available Payment Methods and Fees
ACH Bank Transfer (Preferred)
– Flat $10 fee
– Charged to the client
– Lowest-cost option for all invoice sizes
– Ideal for larger projects where percentage-based fees would otherwise apply
Credit or Debit Card (Visa, MasterCard, Discover)
– 2.99% of the invoice total
– Passed on to the client only when the invoice is $1,000 or more
– Will’s Dad absorbs the fee for all invoices under $1,000
– American Express is not accepted
Digital Wallets (Venmo, PayPal)
– 2.99% of the invoice total
– Same rate as credit and debit cards
– Passed on to the client only for invoices $1,000 or more
– Fees are absorbed by Will’s Dad for invoices under $1,000
Keyed-In Card Payments
– 3.5% processing fee
– Applies only when a card number must be manually entered
– Passed on to the client when the invoice is $1,000 or more
– Avoided whenever possible due to the higher rate
Why Fees Are Passed On for Larger Invoices
Percentage-based fees on large projects can reach $50, $70, or more. Passing these fees on helps us:
– Maintain fair and consistent pricing
– Avoid raising labor rates across the board
– Provide clients with a low-cost ACH alternative
– Ensure full transparency and flexibility
Clients always have the option to avoid percentage-based fees by selecting ACH.
Summary of Fees
ACH Bank Transfer:
Fee – $10 flat
Who Pays – Client
Notes – Lowest-cost option
Visa / MasterCard / Discover:
Fee – 2.99%
Who Pays – Client only for invoices ≥ $1,000
Notes – No AmEx; fees absorbed under $1,000
Venmo / PayPal:
Fee – 2.99%
Who Pays – Client only for invoices ≥ $1,000
Notes – Same rate as cards
Keyed-In Card Payments:
Fee – 3.5%
Who Pays – Client only for invoices ≥ $1,000
Notes – Avoided when possible
Questions
If you have any questions about payment methods or associated fees, please contact us before submitting payment. We are always happy to help you choose the most cost-effective option.